Inaugural 2020 San Diego Dermatology Symposium September 11-13, 2020 at the InterContinental San Diego
The opportunity to present new ideas and original research in Dermatology to the San Diego Dermatology Symposium attendees is an integral part of the conference’s continuing education program. Encore abstracts/posters are permitted. This information will be presented as posters in the conference foyer meeting space and distributed to conference attendees via the conference flash drive.
Poster submission is a 2-step process:
All abstracts will be submitted electronically via the San Diego Dermatology Symposium website. Send an abstract of the study by July 1, 2020, which will be reviewed and accepted based on scientific value and educational need. Abstracts may be submitted by dermatologists, dermatology residents, medical students and dermatology researchers at universities, medical schools, or industry.
If approved, the abstract will be shared at the conference as a poster and on the attendee flash drive. Poster submissions of approved abstracts are electronically due on August 1, 2020.
Abstract Submission Rules & Guidelines Submission deadline: 11:59pm Pacific Time on Wednesday, July 1, 2020. After this date/time, the submissions site will close automatically and can no longer accept submissions. There will be no exceptions to this policy. Abstract submission fee: The fee is $500 per abstract. Each abstract must be submitted separately. There is no limit on the number of abstracts a company may submit. Payment is required upon submission of this form. The fee is non-refundable unless your abstract is not accepted, in which case you will receive a full refund. Format: Abstracts must be submitted as .pdf documents. File name: must include supporting company name and lead author’s last name. Margins: 1-inch top, bottom, left and right, single spaced; laser printer quality. Font: font size must be 12-point Times Roman. Length: 500 words maximum inclusive of title, author and affiliations. Abstracts should be a maximum of one 8.5” x 11” page.
Content: Abstracts should reflect content of the poster and must include the poster title. Abstracts should contain the following: a) introduction that states the purpose of the study; b) brief description of the procedure/study; c) brief description of the results; and d) conclusion. Tables/illustrations may not be included in abstracts.
Brand Names: Generic or scientific names of drugs/devices should be used in place of brand names. If brand name is necessary to understand poster content, it should be used only once (after the first mention of the drug or device’s name). Pharmaceutical or other support of any study should be acknowledged at the end of the abstract and at the end of the poster.
Copyright: Copyright is shared. The Dermatology Research and Education Foundation owns copyright for its own use. Author(s) retain the rights for all other uses.
Please allow up to two weeks from date of submission for notification of approval or denial.
Content: Poster content should be organized into synopsis, objective, methods, results, and conclusion. Inclusion of graphs, tables and other visual is strongly recommended to enhance engagement. Include all authors and affiliations. All authors must disclose financial relationships. Lead author is not required to attend the conference. QR codes are allowed on printed posters only.
Commercialism: Any display at the 2020 San Diego Dermatology Symposium in which cost is underwritten by a pharmaceutical company or other entity must avoid commercialism. Drugs, instrumentation, or devices must not use brand names. If such situations occur, the author/exhibitor is responsible for identifying and clearly stating on the poster that a portion or portions of the cost were provided by the commercial company named.
Flash Drive Format and Deadline: All submissions must be formatted as a PDF and sent to email@example.com with the following email subject line: 2020 SDDS Poster. File name must include supporting company and lead author’s last name. The deadline for submitting materials for inclusion on the conference flash drive is August 1, 2020.
Print Size Requirements: Poster panels are 8’ wide x 4’ high. Printed posters must not exceed these dimensions. Depending on the number of posters received, assigned poster size may be 4’ x 4’. Printing is the sole responsibility of poster author/exhibitor. Regardless of the number of posters received, approved posters will be available on the conference flash drive distributed to attendees.
Poster Shipping Details If shipping poster(s) to the hotel, materials must be addresses to the on-site representative for your poster(s) in the following manner: InterContinental San Diego HOLD FOR: REPRESENTATIVE NAME AND COMPANY (NAME OF PERSON RESPONSIBLE FOR SETTING UP POSTER) 901 Bayfront Court San Diego, CA Phone: 619-564-3333
Responsibility for Damage and Loss: The InterContinental San Diego and Dermatology Research and Education Foundation are not responsible for any damage, destruction, loss or theft of items on property before, during or after the dates and times of the conference at any location within or near the exhibit hall property. Exhibitors will make no claim and will hold harmless the aforementioned entities of the conference.
Poster Session Set-Up and Breakdown Schedule
Set-Up Schedule: Friday, September 11, 2020 7:00 AM – 7:00 PM Saturday, September 12, 2020 7:00 AM – 9:00 AM
Breakdown Schedule: Sunday, September 13, 2020 10:30 AM – 12:30 PM
Poster Viewing Session Details: Posters will be on display for viewing for the entire duration of the conference. Friday, September 11, 2020 7:00 AM – 9:30 PM Saturday, September 12, 2020 7:00 AM – 6:30 PM Sunday, September 13, 2020 7:00 AM – 10:30 AM
Author/Exhibitor is responsible for printing; set-up and removal of posters. If you are unable to hang your poster during the scheduled times above, please email Maya at firstname.lastname@example.org to make alternative arrangements.
Embargo Policy: All poster content should be held from public release until Friday, September 11, 2020 at 7:00 AM EDT, at which time the embargo is lifted.
Removal of Posters: Posters must be removed from the display area between the hours of 10:30 AM – 12:30 PM on Sunday, September 13, 2020. Any posters not removed by 12:30 PM on Sunday, September 13, 2020 will be discarded.